Operation via the reception telephone

The administrator at the reception can view and modify the Hotel Functions area, e.g. check-in, check-out, configure wake-up calls, or print out charge data.

To edit Hotel Functions proceed as follows:

  1. Press the cursor key at right next to the OKkey on your telephone.

  2. Press the key at left next to the PBX display text.

  3. By pressing the key at right next to the display text, you arrive at the Hotel Functionsmenu.

Check-in

With Check-in, the room telephone dial permission is switched to direct outward dialling.

Proceed as follows:

  1. In the Hotel Functions menu, enter the room number via the numeral keyboard, e.g. 11 .

  2. Confirm with OK.

  3. Press the key at left next to the Check-in display text.

  4. Confirm guest Check-In in room 11 with OK.

Date and time are set automatically.

Configure wake-up call

Over the Hotel Functions menu, you can configure a one-time or daily Wake-Up Call. Once the wake-up call has been set up, an individual announcement or music to wake the guest can be selected.

Note

This setting at the reception telephone is only displayed if, during the elmeg hybird configuration via GUI, the function Individual Wake-Up Call is activated in the Applications-> Hotel Functions ->General menu.

Proceed as follows:

  1. In the Hotel Functions menu, enter the room number for which you wish to set up the wake-up call, e. g. 11 .

  2. Press the key at left next to the Wake-Up display text.

  3. Select how the guest is to be woken: Daily or New setup .

  4. You can then choose between One-time Wake-Up Call and Daily Wake-Up Call .

  5. Enter the time at which the guest wishes to be woken. The date is set automatically.

  6. Press OK to confirm your entries. The settings are saved.

  7. Now select the individual announcement or music.

  8. Confirm with OK.

The wake-up call is completed.

Check-out and printing of charge data on serial interface 2.

With Check-Out, dial permission is reset to internal.

Proceed as follows:

  1. In the Hotel Functions menu, enter the room number of the guest to be checked out, e. g. 11 .

  2. Press the key at right next to the Check Out display text. You'll see date and time of guest check-in.

  3. Confirm Check guest out? with OK.

  4. The accrued telephone charges for room 11 are displayed.

  5. Confirm with OK.

  6. You can now Print charge data.

  7. Confirm with OK.

Check-Out was successful.

Save charge data

In order to save the charge data, the following settings must be performed on the elmeg hybird in the GUI.

  1. Go to Numbering -> User Settings-> Class of Services -> Applications.

Numbering -> User settings -> Class of Services -> Applications

Proceed as follows:

  1. Enable the option Save call data records.

  2. In Transmit charge information select Allowed .

  3. Click Apply.

Go to the following menu to save connection data in the system:

  1. Go to Applications-> Call Data Records -> General.

Applications -> Call Data Records -> General

Proceed as follows:

  1. In Save outgoing calls select All .

  2. In Save incoming calls select All .

  3. Select whether to save the number in abbreviated form.

    If, for data privacy reasons, the number is to be only partially displayed, you can select the number of positions not to be displayed. For Outgoing Calls and Incoming Calls, you can separately enter the number of hidden digits, e.g. 3 The hiding of digits occurs from right to left.

  4. Press OK to confirm your entries.

Copyright© Version 01/2020 bintec elmeg GmbH